11 Jul 2025
Streamlining RFQs with OneLine | Faster Quote Turnaround & Higher Win‑Rates
Automated quotation generation and approval workflows slash response cycles and win more deals.
Quick Wins
70% reduction in quote turnaround time (48 h → 14 h).
18% higher RFQ‑to‑order conversion rate thanks to faster responses.
25% fewer pricing errors through rule‑based approval gates.
Email Chaos vs. Automated RFQ Management
Pain Point | Email & Spreadsheets | OneLine RFQ Management |
RFQ Submission | Attach forms to generic inbox | Buyers complete guided forms in portal |
Quote Generation | Manual copy‑paste into Word/PDF | Auto‑populate pricing and terms from ERP |
Approval Workflow | CC managers for sign‑off | Role‑based digital approvals with margin guardrails |
Status Visibility | Search email threads | Real‑time dashboard: pending, approved, sent |
Data Accuracy | Duplicate & stale data risk | Single source of truth synced with ERP |
How OneLine Automates the RFQ Cycle
Guided RFQ Form – The B2B Portal captures quantities, specs and delivery windows with validation.
Instant Quote Draft – Pricing engine pulls cost, tier & contract rates; generates PDF & digital quote.
Approval Workflow – Quotes above discount or margin thresholds route to sales manager; approvals tracked with audit trail.
One‑Click Send & Tracking – Buyers receive quote via portal & email; real‑time open & acceptance tracking.
Quote‑to‑Order Conversion – Accepted quotes convert to SOs automatically, reserving inventory.
6‑Step Blueprint to Slash RFQ Turnaround
Import Price Lists & Contracts – Load cost, tier and customer‑specific rates into pricing engine.
Configure Approval Rules – Set margin floor, max discount and auto‑approve thresholds.
Enable Digital Signatures – Allow buyers to e‑sign quotes for immediate acceptance.
Set SLA Dashboards – Track quote aging; trigger alerts when nearing SLA breach.
Automate Quote Reminders – Portal nudges buyers 24 h before quote expiry.
Analyse Win/Loss Data – Dashboard shows reasons & pricing elasticity; iterate monthly.
Pro Tip: Turn on Auto‑Expiry & Revision—quotes refresh FX & cost components automatically if not accepted within a set window, protecting margins.
Advanced RFQ Tactics
Bundle & Kit Suggestions boost AOV during quote generation.
AI Margin Optimiser proposes best‑fit discount to win while preserving profit.
Dynamic Lead‑Time Calculation inserts real delivery estimates based on capacity.
Supplier RFQs mirror flow for back‑to‑back drop‑ship scenarios.
KPI Gains After 90 Days
Quote turnaround: 48 h → 14 h (‑71%)
Win rate: 38% → 45%
Pricing error tickets: 22 → 5
Manual admin hours/week: 18 → 6
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